Transparency Register


Legal framework

Pursuant to Article 298 of the Treaty on the Functioning of the European Union in carrying out their missions, the institutions, bodies, offices and agencies of the Union must have the support of an open, efficient and independent European administration.

The abovementioned provision is reemphasized in Article 118 of the European Border and Coast Guard Regulation, by reiterating the requirement for internal rules on prevention of conflicts of interest and for establishment of a transparency register.

The internal framework for Transparency Register held by Frontex is set by Decision of the Executive Director No R-ED-2021-67 of 5 May 2021.

The Transparency Register has been set up to ensure that there is transparency as regards lobbying. All meetings and contacts of the Executive Director, Deputy Executive Directors and Heads of Divisions in matters concerning procurement procedures and tenders for services, equipment or outsourced projects and studies are registered in this tool.

N.B.: The names/functions of individuals acting on behalf of the Third Party Stakeholder being contacted or attending meetings shall not be made public unless, after balancing of rights in written, performed by the data controller, transparency overrides the right to privacy.


Privacy Statement on the Processing of Personal Data as Regards Frontex Transpacency Register

Personal data collected as part of the registration process as regards Frontex’s Transparency Register in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.[1]

The controller responsible for the processing operation is the Head of Inspection and Control Office transparency.register@frontex.europa.eu.

Purposes of the processing

The purpose of processing personal data is to implement the respective provisions of the EBCG Regulation[1] on the prevention of conflicts of interest, as per legal obligation set in Article 118 EBCG Regulation and developed in corresponding ED Decision on the Transparency Register.

For the purpose of transparency the functions of individuals (acting on behalf of the Third Party Stakeholder and of the Agency’s representatives) contacting, being contacted or attending meetings will be made public on the website of the Agency in a standardised format.

Data will be collected and processed for the following purposes:

  • to avoid any situation liable to give rise to a conflict of interest during the employment or term of office of the members of the Agency’s bodies and its staff
  • to report such situations
  • to ensure transparency as regards lobbying.

Personal data will not be processed for any other purposes than those defined above.

Legal basis

Paragraph 2 of Article 118 of the Regulation (Eu) 2019/1896 of the European Parliament and of the Council of 13 November 2019 on the European Border and Coast Guard and repealing Regulations (EU) No 1052/2013 and (EU) 2016/1624 under Article 5(1)(a) of Regulation (EU) 2018/1725

The following category of personal data can be processed:

Function of the person acting on behalf of the Third Party Stakeholder and the Agency’s representatives contacting, being contacted or attending meetings.

Recipients of personal data

The data will be collected via a ‘Notification form’ (Annex I of the ED Decision on the Transparency Register) by the Inspection and Control Office who will ensure to register and to publish it in Frontex webpage.

Retention period of data

The Inspection and Control Office stores the ‘Notification form’ in a central archive for two years after the last event triggering an entry in the register.

Rights of the data subjects

Data subject has the right to access his or her data, have it deleted or rectified and restricted, if applicable. To request information about processing of his or her personal data, or exercise their rights, the data subjects can contact the controller at transparency.register@frontex.europa.eu or address Frontex Data Protection Officer at dataprotectionoffice@frontex.europa.eu.

There is neither automated decision-making nor profiling related to the processing of personal data as regards the Transparency Register.

Recourse

You may address the controller at the above mentioned functional mailbox at any time. You can also contact the Frontex Data Protection Officer at the following email address: 

dataprotectionoffice@frontex.europa.eu.

Data subjects can at any time have recourse to the European Data Protection Supervisor (http://www.edps.europa.eu; email: edps@edps.europa.eu ).

The record of processing activity on personal data as regards Frontex’s Transparency has been submitted to the Data Protection Officer at Frontex and is publicly available on the Agency’s website.


[1] OJ L 295, 21.11.2018, p.39-98

[1] Regulation (Eu) 2019/1896 of the European Parliament and of the Council of 13 November 2019 on the European Border and Coast Guard and repealing Regulations (EU) No 1052/2013 and (EU) 2016/1624

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